SHINE Management partners with clients to deliver streamlined technology, procedure-based, and policy solutions that enable their staff to provide high-quality, cost-effective accounting services. We are seeking an Assistant Controller to help manage full-cycle accounting and financial reporting on behalf of our external portfolios and clients.

This role serves as the bridge between back-office accounting operations and executive-level client communication, translating complex financial data into actionable strategy, ensuring regulatory compliance, and overseeing the month-end close process across multiple client accounts. The ideal candidate is equally comfortable in the details of a reconciliation and in front of a client explaining what those numbers mean for their business.

Core Responsibilities

Client Relationship Management

• Act as the primary financial point of contact for assigned clients, addressing inquiries in a timely and professional manner.
• Present financial packages to clients and key stakeholders, ensuring clarity and confidence in the reporting.
• Align accounting strategies with each client's broader business goals and priorities.
• Prepare and review monthly, quarterly, and annual financial statements for assigned clients.
• Conduct flux and variance analysis to monitor project profitability and client contribution.
• Identify trends and flag risks or opportunities based on financial performance data.
• Manage and streamline full-cycle accounting calendars across multiple client accounts.
• Oversee reconciliations, journal entries, and month-end/year-end close procedures.
• Supervise payroll processing for assigned accounts, ensuring accuracy and timeliness.
• Coordinate and assist with external client audits, bank audits, and 401(k) filings.
• Prepare accurate, audit-ready workpapers and supporting schedules.
• Serve as a liaison between clients and external auditors throughout the audit lifecycle.
• Implement and maintain internal control systems that support client adherence to GAAP.
• Monitor client processes for regulatory compliance and recommend improvements as needed.
• Expert knowledge of US GAAP (Generally Accepted Accounting Principles).
• Advanced proficiency in Microsoft Excel and the broader Microsoft Office suite.
• Familiarity with multiple ERP systems, such as QuickBooks Online and NetSuite.
• Exceptional client-facing communication skills.
• Ability to translate complex financial data into clear, actionable insights for non-financial stakeholders.
• Strong organizational skills and the ability to manage competing priorities across multiple client accounts.

Financial Reporting & Analysis

Month-End & Year-End Close

Audit Preparation

Internal Controls

Key Qualifications & Requirements

Education

Bachelor's degree in Accounting, Finance, or a related field.

Credentials

CPA (Certified Public Accountant) or CMA (Certified Management Accountant) highly preferred.

Experience

Typically 5 to 7+ years of progressive accounting or public accounting experience.

Technical Skills

Soft Skills

Determination: The final salary offered will be based on the selected candidate’s experience, education, and geographic location.

Salary Range: $80,000 - $95,000

SHINE Management is an Equal Employment/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or veteran status, or any other protected class by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The customer runs multiple concurrent field projects with crews, subcontractors, and vendors, and depends on accurate, timely financial processing to keep payroll, vendors, and customer billing running smoothly.

Position Summary

The Accountant is responsible for the day-to-day transactional accounting operations of for the customer, including payroll processing, accounts payable, and accounts receivable, all managed within QuickBooks Online (QBO).

This is a hands-on, detail-oriented role suited for someone who is comfortable owning the full transactional cycle, from entering and coding invoices to processing payroll and following up on collections, while keeping the books clean, current, and audit-ready.

Key Responsibilities

Payroll

· Process weekly (or applicable) payroll for office staff and field crews, including hourly, salaried, and prevailing-wage/certified payroll where required.

· Maintain accurate employee payroll records, including timekeeping data, pay rates, deductions, and PTO accruals.

· Ensure timely and accurate withholding and remittance of payroll taxes, and coordinate with payroll tax filings (federal, state, and local).

· Process new hire setup, terminations, and payroll changes (rate changes, benefit deductions, garnishments) in QBO.

· Reconcile payroll liability accounts and resolve discrepancies each paycycle.

· Support year-end payroll processes, including W-2 preparation and reconciliation.

Accounts Payable

· Enter, code, and process vendor invoices and subcontractor pay applications in QBO, ensuring correct job/project coding.

· Match invoices to purchase orders and delivery/proof of receipt where applicable; resolve discrepancies with vendors and project managers.

· Prepare and process vendor payment runs (checks, ACH, credit card) in line with payment terms and cash flow priorities.

· Maintain organized, audit-ready AP records, including W-9 collection and 1099 tracking for subcontractors and vendors.

· Reconcile vendor statements and respond to vendor inquiries in a timely, professional manner.

Accounts Receivable

· Generate and issue customer invoices and progress billings in QBO, tied to project milestones or contract terms.

· Track outstanding receivables and follow up on past-due invoices with customers and, where applicable, project managers.

· Apply customer payments accurately and in a timely manner; research and resolve payment discrepancies.

· Maintain AR aging reports and flag collection risks to leadership.

· Support lien waiver and compliance documentation tied to customer billing where required on construction projects.

General Accounting Support

· Maintain the chart of accounts and job-costing structure in QBO to support accurate project-level financial reporting.

· Reconcile bank and credit card accounts on a monthly basis.

· Assist with month-end close tasks, including accruals, prepaid schedules, and account reconciliations.

· Maintain organized digital financial records in support of tax preparation, audits, and lender/bonding requirements.

· Support the President & CEO with ad hoc financial reporting and analysis as needed.

Qualifications

· 3+ years of transactional accounting experience, including hands-on payroll, AP, and AR responsibilities.

· Business degree or equivalent additional experience in accounting and finance.

· Proficiency in QuickBooks Online (QBO) is required; experience with multiple payroll platforms is

preferred.

· Solid understanding of payroll tax requirements and general bookkeeping with an emphasis on GAAP fundamentals preferred.

· Experience with job-costing or project-based accounting, ideally within construction, contracting, or field-services industries.

· Strong Excel skills, including reconciliations and basic reporting.

· High attention to detail and strong organizational skills, with the ability to manage recurring deadlines (payroll cycles, billing cycles, month-end close).

· Clear, professional communication skills for interacting with vendors, customers, and internal staff.

· Familiarity with construction billing practices (AIA-style progress billing, retainage, lien waivers)

is a plus.

The customer offers:

· Competitive salary commensurate with experience.

· A hands-on role with direct visibility into company leadership and the full financial operation.

· The opportunity to build and refine accounting processes.

· Two weeks of Paid Time Off (PTO).

· Paid holidays.

· 401(k) retirement plan.

· Medical insurance.

· Flexibility to work from home 1-2 days per week.

Determination: The final salary offered will be based on the selected candidate’s experience, education, and geographic location.

Compensation: $70,000.00 to $100,000.00

SHINE Management is an Equal Employment/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or veteran status, or any other protected class by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training

Location & Work Arrangement

Work Location(s): Charlottesville, VA; Luray, VA; or a fully equipped remote office with a strong, reliable internet connection.

Telework/Remote Availability: Yes — telework is currently approved.

Responsibilities

• Source, screen, interview, and qualify candidates for technical, professional, and cleared positions.
• Conduct structured, high-quality candidate assessments aligned to job descriptions and contract needs.
• Manage and maintain candidate communications, negotiations, and offer processes.
• Keep accurate, up-to-date notes in the ATS and provide timely updates to the team and Recruiting Manager.
• Attend meetings and present feedback and recommendations on activities discussed.
• Manage up to 15 or more open requisitions at any given time.
• Support the Recruiting Manager and team across all recruiting initiatives.
• Adapt to rapid changes, quick deadlines, and fast turnaround requirements.
• Represent the organization professionally and consistently in the talent market.
• 3+ years of recruiting experience spanning both commercial and government/federal industries.
• Minimum of 2 years of experience recruiting for cleared talent up to a TS/SCI with full scope poly.
• Experience with non-traditional recruiting methods and creative sourcing of hard-to-find talent.
• Proven success filling both technical and non-technical roles.
• Strong knowledge of government contracting recruiting requirements and cleared hiring practices.
• Excellent judgment, communication, and interpersonal skills.
• Team player who can work independently and be reliable for timely updates.
• Familiarity with ATS platforms such as Crelate or similar systems.
• Background supporting federal civilian, DoD, intelligence, or IC programs.
• Experience recruiting across both proposal-based and active contract work.

Required Qualifications

• 3+ years of recruiting experience spanning both commercial and government/federal industries.
• Minimum of 2 years of experience recruiting for cleared talent up to a TS/SCI with full scope poly.
• Experience with non-traditional recruiting methods and creative sourcing of hard-to-find talent.
• Proven success filling both technical and non-technical roles.
• Strong knowledge of government contracting recruiting requirements and cleared hiring practices.
• Excellent judgment, communication, and interpersonal skills.
• Team player who can work independently and be reliable for timely updates.

Preferred Qualifications

• Familiarity with ATS platforms such as Crelate or similar systems.
• Background supporting federal civilian, DoD, intelligence, or IC programs.
• Experience recruiting across both proposal-based and active contract work.

Compensation

The final salary offered will be based on the selected candidate’s experience, education, and geographic location.

Equal Employment Opportunity SHINE Management Inc. is an Equal Employment/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or veteran status, or any other protected class by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.